Tenant Receptions, Space Functions Tips & Reminders
Exchange Tower tenants who have an interest in hosting a company function within their space such as large client reception, holiday parties, children holiday parties or open house events etc., we remind you that there are several steps you need to take in your planning preparations. Tenants must provide at a minimum 48 hours notice to the building management for all after hours tenant functions where food and drinks will be consumed to obtain landlord approval.
We remind Tenants that each premise is unique and designed to hold a maximum number of occupants based upon the size of the premise, the number of exits and the use. The Building Management will ensure your event is in accordance with, not only with building rules and regulations, but also local fire code guidelines, thereby ensuring the safety of all building occupants and guests.
Event Planning Checklist
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Written notice to Building Management Office should include; Event date, time, security manpower requirements and number of attendee’s. This will allow us to make the Security, Cleaning and Operations Departments aware of your gathering and to offer our help so that you and your guests have an enjoyable time.Tenant’s must coordinate Attendee escorts for afterhours access (6pm onwards) as the Elevators will be on Secure mode (access card required).
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Housekeeping services must be advised of your event as normal evening services may be impacted. Additional billable services requests may be required for clean up following your event.
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A service request must be placed, via 310-SERV (7378) / www.310serv.com to coordinate your afterhours lighting and HVAC requirements. In accordance with the terms of your lease, charges may be incurred.
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Complete a Special Occasion Permit (SOP) if you are planning to sell or serve liquor at your function. The Liquor License Act and Regulations may be obtained from Publications Ontario at 1 (800) 668-9938 or (416) 326-5300 and on the AGCO website at http://www.agco.on.ca/en. Please read the Special Occasion Permit for details and Tenants Responsibility.
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Note: the permit holder is responsible for the safety and sobriety of people attending the event, as well as compliance with the Act and Regulations. Permit applications must be submitted at least 30 days before the event takes place. (Exception: 10 days for indoor reception events.)
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Tenants serving alcohol at your event must request in advance an Exchange Tower’s Security Guards for the duration of the special event, to ensure guests do not leave your premises with alcohol.
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Elevator bookings must be prearranged for the service/freight Elevator to accommodate your caterers (office tower).
Following these simple steps will ensure a safe and successful event for all.